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ICIN 2015 Paper Submission Instructions

Download PPT template for ICIN

Deadlines
Paper formats
IEEE PDF eXpress
Speaker registration
Copyright
Publication

Deadlines
  • Full conference papers due 13 January 2015
  • Short poster paper due 13 January 2015
  • Presentation materials due 6 February 2015

Paper formats

ICIN 2015 speakers should provide a final paper in PDF format for publication in the ICIN 2015 Conference Proceedings. Final papers must be IEEE Xplore-compatible PDFs written in English with a maximum paper length of eight (8) printed pages for full paper and three (3) printed pages for short (poster) papers (10-point font) including tables, figures and references and must use standard IEEE two-column conference templates (Word or LaTeX) that can be downloaded from http://www.ieee.org/conferences_events/conferences/publishing/templates.html. If the Word templates are used then final manuscripts should be prepared using the most current version of Microsoft Word to help reduce word-to-pdf conversion issues such as embedded fonts, bookmarks, etc. A PDF eXpress service is available to create final PDFs certified for IEEE Xplore-compatibility. Submitted PDFs must not include page numbers or headers/footers and must have non-zero top and bottom margins (typically, at least 0.5 inches).

ICIN Full papers: Final papers for ICIN 2015 technical paper sessions should be certified by IEEE PDF eXpress and the resulting PID file should be uploaded through the EDAS system http://edas.info/N17841 Final papers are subject to the approval of the session chairman who may recommend rejection of papers that do not take account of reviewers' requirements and expectations in an acceptable manner. Speakers in technical paper sessions should also provide PowerPoint slides for oral presentation in the session by 6 February 2015. Powerpoint slides must conform to the template that can be downloaded here. Speakers in demonstration sessions should also provide a poster for display during the demonstration sessions.

ICIN short (poster) papers: Final short papers for ICIN 2015 poster sessions should be certified by IEEE PDF eXpress and the resulting PID file should be uploaded through the EDAS system http://edas.info/N19329. Final papers are subject to the approval of the session chairman who may recommend rejection of papers that do not take account of reviewers' requirements and expectations in an acceptable manner.







An IEEE PDF eXpress site for ICIN 2015 allows authors to make IEEE Xplore-compatible PDFs (Conversion function) or to check their own PDFs for IEEE Xplore compatibility (PDF Check function). To use this service go to the IEEE PDF eXpress site at www.pdf-express.org and enter your information using the Conference ID: <34895X> following the instructions below:

  1. Access the IEEE PDF eXpress site at www.pdf-express.org

    First-time users:Previous users, but using it the first time for a new conference:Returning users:
    a. Click "New Users - Click Here". a. Enter 34895X for the Conference ID, your email address, and enter the password you used for your old account. a. Enter 34895X for the Conference ID, email address and password.
    b. Enter 34895X for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted. b. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference.
    c. You will receive online and email confirmation of successful account setup. c. Check that the contact information is still valid, and click "Submit".
    d. You will receive online and email confirmation of successful account setup.
  2. For each conference paper, click "Create New Title".
  3. Enter identifying text for the paper (title is recommended but not required)
  4. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
  5. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
  6. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

Options (choose one) If the PDF submitted fails the PDF check: If you are not satisfied with the IEEE PDF eXpress-converted PDF:If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:
Option 1 Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion)
Option 2 Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions Submit a PDF by clicking Try again, then Submit PDF for Checking Submit your IEEE Xplore-compatible PDF [per the conference's instructions].
Option 3 "Request Technical Help" through your account "Request a Manual Conversion" through your account

Speaker registration

Accepted papers should be presented at the conference by one of the authors. The presenter of an accepted paper is required to complete paid registration at full (member or non-member) rate for a conference pass prior to uploading the final IEEE formatted, publication-ready version of the paper. There is no refund for cancellation but substitutions may be made at any time prior to the event. Speakers must register for a conference pass at the full (member or non-member) rate even if they are a student. Each speaker can present one paper in the programme.

Failure to complete paid speaker registration before the deadline of 13 January 2015 will result in automatic withdrawal of the paper from the conference programme and the proceedings. ICIN Events also reserves the right to exclude a paper from the programme and from the conference proceedings and from distribution after the conference if the paper is not presented at the conference.

Copyright

The IEEE Communications Society – the technical co-sponsor of ICIN 2015 – requires that IEEE be the sole copyright holder for material published in IEEE Xplore®. Authors are required to complete the relevant IEEE Copyright Form electronically through the EDAS system before the paper submission deadline of 13 January.

Publication

This conference is included in the IEEE Conference Publications Program (CPP). IEEE has a long-standing commitment to ensuring the high quality of its conferences and of the conference proceedings published in IEEE Xplore®. Therefore, IEEE reserves the right to withhold publishing of proceedings that do not meet the IEEE quality standards. IEEE makes every reasonable attempt to ensure that abstract and index entries of content accepted into the CPP are included in databases provided by independent abstracting and indexing (A&I) services. Each A&I partner makes its own editorial decision on what content it will index. IEEE cannot guarantee entries are included in any particular database.